FVC-APP Help for TAB #1: Please click on a field name to go
to a description of the data element for that field.
Details: FVC Application Tab 1 INCIDENT DATA
Terms listed below in ALL CAPS correspond to the field names on
the Incident Data screen of the FVC-APP.
INCIDENT DATE (mm/dd/yyyy) - REQUIRED
The date of the incident of family violence as reported by the victim
- or other reliable source.
Comment: If the Data Entry Technician (DET)
uses a space between mm dd and yyyy for any of the dates on these screens,
the forward slashes will autofill. Entry of a single digit for the month
or day or 2-digits for the year will also autofill with the required number
of digits.
Special Instructions: If the victim only recalls
a month and a year, use the first day of the month and the year as the
incident date. If the victim reports multiple prior incidents in the distant
past (e.g. child abuse/adult victim of incest) use the 1st day of the year
(01/01/yyyy) that victim recalls an incident occurred.
INCIDENT REPORT DATE (mm/dd/yyyy)
Date that the incident was FIRST reported to the reporting organization
by an alleged victim (or other interested party).
Special Instructions: Dependent on the circumstances,
the INCIDENT REPORT DATE may be the same as the INCIDENT DATE, DATA COLLECTION
DATE, and/or DATA ENTRY DATE. Reporting organizations that are working
with a victim over a period of time may want to keep a separate record
of the “incident report date” for internal tracking purposes and to ensure
consistency for any future FVC-APP records.
INCIDENT TIME OF DAY - default is "unknown"
Select the approximate time of the day that the incident occured from
a 5-item look up table (LUT).
Special Instructions: For multiple incidents
enter the approximate time of the day that the majority of incidents occurred
- as recollected by the victim or other reliable source.
LUT_TIME_OF_DAY
|
TIME_OF_DAY_CODE
|
TIME_OF_DAY
|
TIME_OF_DAY_DEF
|
0
Unknown
Not Known
01
Morning
6:01AM - 12Noon
02
Afternoon
12:01PM - 6PM
03
Evening
6:01PM - 12 Midnight
04
Night
12:01AM - 6AM
STATE (2-digit abbreviation) - REQUIRED
Enter the STATE where the incident occurred. This field references
a look up table ( LUT_STATE-USA) that contains the U. S. Census Geographic
Identification Code Scheme (GICS) codes for nearby states.
Comment: GICS codes for additional states
can be added to LUT_STATE/USA by the database administrator. Note that
the nearby District of Columbia is also on this list. (In the interim please
select "NS" for 'not specified' for states not on the list.)
LUT_STATE-USA
|
STATE_CODE
|
STATE-USA
|
|
0
|
NS (Not Specified) |
|
11
|
DC |
|
24
|
MD |
|
42
|
PA |
|
51
|
VA |
|
54
|
WV |
COUNTY - REQUIRED
(for
MD counties only at this time)
Enter the COUNTY where the incident occurred. When Maryland is selected,
this field references a look up table ( LUT_COUNTY/MD) that contains the
U. S. Census Geographic Identification Code Scheme (GICS) codes for the
23 counties in Maryland and Baltimore City.
Comment: Additional Look up Tables with GICS
codes for counties in other states can be added by the database administrator.
When a State is selected, the corresponding county look-up table will be
enabled. (At this time selection of any state other than Maryland will
default to "not specified" for the county.)
LUT_COUNTY-MD
|
COUNTY_CODE-MD
|
COUNTY-MD
|
| 0 |
not specified |
| 001 |
Allegany County |
| 003 |
Anne Arundel County |
| 005 |
Baltimore County |
| 009 |
Calvert County |
| 011 |
Caroline County |
| 013 |
Carroll County |
| 015 |
Cecil County |
| 017 |
Charles County |
| 019 |
Dorchester County |
| 021 |
Frederick County |
| 023 |
Garrett County |
| 025 |
Harford County |
| 027 |
Howard County |
| 029 |
Kent County |
| 031 |
Montgomery County |
| 033 |
Prince George's County |
| 035 |
Queen Anne's County |
| 037 |
St. Mary's County |
| 039 |
Somerset County |
| 041 |
Talbot County |
| 043 |
Washington County |
| 045 |
Wicomico County |
| 047 |
Worcester County |
| 510 |
Baltimore City |
|
LUT_COUNTY-OTHER
|
COUNTY_CODE-OTHER
|
COUNTY-OTHER
|
|
PLACE - Default is "Not Applicable"
This field references a look up table (LUT_PLACE-GC) that references
the U. S. Census GICS codes for places (towns) in Garrett County.
Use the "Place" codes only if a person lives within the official town limits
of places incorporated as towns in Garrett County.
Special Instructions: Use the "Oakland CDP"
(census designated place) for persons with an Oakland, MD mailing address
who live outside the town limits of Oakland. The Oakland CDP refers to
locations with an Oakland mailing address that are outside the incorporated
town limits. In effect this designation refers to Oakland suburbs.
LUT_PLACE-GC
|
PLACE_CODE-GC
|
PLACE-GC
|
00000 Not Applicable
00225 Accident town
22275 Deer Park town
30850 Friendsville
town
34525 Grantsville town
44475 Kitzmiller town
47525 Loch Lynn Heights
town
53800 Mountain Lake
Park town
57625 Oakland CDP (Oakland
suburb)
57650 Oakland town
RECOMMENDATION: Replace the "PLACE" field with
a "GEOCODE" field for the complete FIPS (Federal Information Processing
Standards) code. If the address of the incident is known, run the address
through a geocoding machine and enter the complete FIPS code for:
State, County, Place, Census Tract, Census Block Area, and Census Block.
Comment: Use of this field will add valuable
geo-coding information as to the geographic location of incidents of family
violence in the county. Entering the FIPS code for address of the incident
will not compromise the privacy of the victim - provided that the Analyst
does not query on both the incident FIPS code field and whether or not
the incident occured in the victim's home on the same report. Additional
assurances that this type of correlation will not be made will be incorporated
in the Memoranda of Understanding with the organizations who have Analyst
access. Analyst access shall be revoked if the aformentioned type of report
is generated. Assurances that reports shall not be broken down by Census
Block will also be stipulated. Any reports that yield 5 or fewer cases
shall use the U. S. Census convention of withholding information that has
the potential to be identifying. |
OFFENSE TYPE 1
OFFENSE
TYPE 2
OFFENSE
TYPE 3
All three of these fields reference a list of
broadly-defined offense categories used by the NIBRS (National Incident-Based
Reporting System). A sub-set of NIBRS offense types that are most relevant
to family violence are displayed in this look-up table. All offense types
listed - with the exception of "Family Offense, Nonviolent" - are category
'A' offenses. Refer to the look-up table below (LUT_OFFENSE_TYPE) for definintions
of the NIBRS offense categories. An overview of the NIBRS is at: http://www.jrsainfo.org/ibrrc/
Comments: It is important to keep in mind
that these categories do not correspond to definitions of offenses in Maryland
Law. (See Tab 4: Criminal Proceedings for "Charges" based on Maryland Statute.)
This is not a required field, but Law Enforcement, Adult Protective Services
and Child Protective Services are encouraged to fill in this information.
Categorization of incidents of family violence using the NIBRS offense
categories is important because the national data set can then be used
as a valid comparison group for local aggregate data. For example, the
Federal Bureau of Investigation (FBI) has designed simple, clear tables
and charts to demonstrate NIBRS contents and capabilities. Seventeen
tables have been gathered into a sample document, National
Incident-Based Reporting System 1999, which displays 1999 NIBRS data.
LUT_OFFENSE_TYPE
|
OFFENSE_TYPE_CODE
|
OFFENSE_TYPE
|
OFFENSE_TYPE_DEF
|
|
01
|
Family Offense, Nonviolent |
Unlawful, nonviolent acts by a family member
(or legal guardian) that threaten the physical, mental or economic well-being
or morals of another family member, and which are not classifiable as other
offenses, such as Assault, Incest, Statutory Rape, etc. Includes Abandonment,
Desertion, Neglect, Nonsupport (including nonpayment of court-ordered alimony
or child support), Nonviolent Abuse and Nonviolent Cruelty. (Includes Child
Abuse, Nonviolent and Child Neglect.) |
|
02
|
Aggravated Assault |
An unlawful attack by one person upons another
herein the offender uses a weapon or displays it in a threatening manner,
or the victim suffers obvious severe or aggravated bodily injury involving
apparent broken bones, loss of teeth, possible internal injury, severe
laceration (requiring medical attention), or loss of consciousness. This
also includes assault with disease (as in cases when the offender is aware
that he/she is infected with a deadly disease and deliberately attempts
to inflick the disease by biting, spitting, etc.). (Includes Child Abuse,
Violent.) |
|
03
|
Simple Assault |
An unlawful physicial attack by one person upon
another where neither the offender displays a weapon, nor the victim suffers
obvious severe or aggravated bodily injury involving apparent broken bones,
loss of teeth, possible internal injury , severe laceration or loss of
consciousness. (Includes Child Abuse, Violent.) |
|
04
|
Intimidation |
To unlawfully place another person in reasonable
fear of bodily harm through the use of threatening words and/or other conduct,
but without displaying a weapon or subjecting the victim to actual physical
attack. (Includes stalking.) |
|
05
|
Murder and Nonnegligent Manslaughter |
The willful (nonnegligent) killing of one human
being by another. (Attempted Murder is to be reported as Aggravated Assault) |
|
06
|
Negligent Manslaughter |
The killing of another person by negligence.
(Vehicular Manslaughter which is NOT intentional is reported under ""Other
Offenses.") |
|
07
|
Justifiable Homicide |
The killing of a perpeterator of a serious criminal
offense by a peace officer in the line of duty; or the killing, during
the commission of a serious criminal offense, of the perpetrator by a private
individual. |
|
08
|
Kidnapping/Abduction |
The unlawful seizure, transporation, and/or detention
of a person against his/her will, or of a minor without the consent of
his/her custodial parent(s) or legal guardian. (Includes hostage taking.) |
|
09
|
Forcible Rape |
The carnal knowledge of a person, forcibly and/or
against that person's will, or not forcibly or against the person's will
where the victim is incapable of giving consent because of his/her tempory
or permament mental or physical incapacity. (If force was used or theatened,
the crime should be classified as Forcible Rape regardless of the age of
the victim. If no force was used or threatened and the victim was under
the statutory age of consent, the crime should be classified as Statutory
Rape.) |
|
10
|
Forcible Sodomy |
Oral or anal sexual intercourse with another
person, forcibly and/or against that person's will; or not forcibly or
against the victim's will where the victim is incapable of giving consent
because of his/her youth or because of his/her temporary or permanent mental
or physical incapacity. |
|
11
|
Sexual Assault With An Object |
To use an object or instrument to unlawfully
penetrate, however slightly, the genital or anal opening of the body of
another person, forcibly and/or against that person's will; or not forcibly
or against the victim's will where the victim is incapable of giving consent
because of his/her youth or because of his/her temporary or permanent mental
or physical incapacity. (An "object"" or "instrument" is anything used
by the offender other than the offender's genitalia. Examples are a finger,
bottle, handgun, stick, etc.) |
|
12
|
Forcible Fondling |
The touching of the private body parts of another
person for the purpose of sexual gratification, forcibly and/or against
that person's will; or not forcibly or against the victim's will where
the victim is incapable of giving consent because of his/her youth or because
of his/her temporary or permanent mental or physical incapacity. (Includes
""Indecent Liberties"" and "Child Molesting." Forcible Fondling is an element
of Forcible Rape, Forcible Sodomy and Sexual Assault With An Object and
should be reported only if it is the sole Forcible Sex Offense committed
against a victim.) |
|
13
|
Incest |
Nonforcible sexual intercourse between persons
who are related to each other within the degrees wherein marriage is prohibited
by law. |
|
14
|
Statutory Rape |
Nonforcible sexual intercourse with a person
who is under the statutory age of consent. (If force was used or threatened,
the offense should be classified as Forcible Rape, not Statutory Rape.) |
|
15
|
Robbery |
The taking, or attempting to take, anything of
value under confrontational circumstances from the control, custody or
care of another person by force or threat of force or violence and/or by
putting the victim in fear of immediate harm. A related assault should
not be reported as a separate crime as long as it was performed in furtherance
of a robbery - except that homicide offenses must also be reported. |
|
16
|
Extortion/Blackmail |
To unlawfully obtain money, property or anything
of value, either tangible or intangible, through the use or threat of force,
misuse of authority, threat of criminal prosecution, threat of destruction
of reputation or social standing, or other coercive means. |
|
17
|
All Other Offenses |
All crimes that are not listed in the FBI's NIBRS
Group "A" or Group "B" Offenses. (Excludes most Traffic Offenses with the
exceptions of: Driving Under the Influence, Hit and Run, and Vehicular
Manslaughter.) |
LOCATION TYPE
Select ONE from the Pull Down menu to describe the physical location
of the incident. This is a mutually exclusive list with all possible incident
locations covered - except outer space. This is not a required field but
should be filled in by providers who have reason to believe that they are
one of the 'first reporters' of an incident. Again, this list is a subset
of the NIBRS "Location of Offense" field, so national data may be compared
to local aggregate data.
Special Instructions: When a pattern of abuse
is reported, record where the majority of the abuse occurred.
LUT_LOCATION_TYPE
|
LOCATION_TYPE_CODE
|
LOCATION_TYPE
|
0 Not Specified
1 Victim's residence
2 Other private residence
3 Public facility (building open to public)
4 Private facility (not open to the public)
5 Vehicle (car, boat, train, truck, etc.)
6 Open space (field/woods/waterway)
7 Highway/road/alley/parking lot
8 Jail/Prison/detention center, etc.
INCIDENT ZIP
When a COUNTY is selected, a pull down menu for county zip codes is
auto enabled to allow for entry of the 5-digit zip code where the incident
occurred.
Special Instruction: At this time this feature
is enabled for Garrett County, Maryland zip codes only. Zip codes for other
counties may be added, as necessary. Note that when a County other than
'Garrett' is selected, the Incident Zip may be typed directly into this
field.
Comment: It was determined that use of the
9-digit zip is not recommended as it may identify a specific building,
etc. Of interest from a data analysis perspective is that many Garrett
County Zipcodes are shared w/neighboring Allegany Co., MD, Also, if the
the LOCATION TYPE selected is "victim's residence," then the "HOUSEHOLD
ZIP" field on the Victim Data Tab (TAB 2) AutoFills with the Incident Zip
- for the first victim entered.
Was a weapon/force involved in this incident?
FORCE INVOLVED
Select from a 3-item Pull Down menu (Unknown,
Yes, No). If "Yes" enable WEAPON/FORCE 1 and WEAPON/FORCE 2 fields.
WEAPON/FORCE 1
WEAPON/FORCE
2
Use the look-up table below to enter up to two types of weapons/force
involved in this incident. List the most harmful types of weapons/force
first.
Comment: This field is adapted from NIBRS,
so local data can be compared with the national data set.
LUT_WEAPON-FORCE
|
WEAPON-FORCE_CODE
|
WEAPON-FORCE_TYPE
|
1 Handgun
2 Rifle/Shotgun
3 Other Firearm
4 Asphyxiation/Strangulation
5 Blunt object
6 Explosives
7 Fire/Incendiary device
8 Hands/Other body part
9 Knife/Cutting instrument
10 Motor vehicle
11 Narcotics/Drugs
12 Personal weapon
13 Poison
14 Other weapon
15 Unknown weapon
Was ANY victim injured in this incident?
VICTIM INJURY
Select from a 3-item Pull Down menu (Unknown,
Yes, No). If "Yes" enable INJURY TYPE 1 and INJURY TYPE 2 fields.
INJURY TYPE 1
INJURY
TYPE 2
Use the look-up table below to enter up to two types of injuries incurred
by any of the victims involved in this incident. List the most serious
injuries first.
Comment: This field is adapted from NIBRS,
so local data can be compared with the national data set.
LUT_INJURY_TYPE
|
INJURY_TYPE_CODE
|
INJURY_TYPE
|
01 Apparent minor injury (bruises, scratches, etc.)
02 Apparent broken bones
03 Possible internal injury
04 Severe laceration (requires medical attention)
05 Other major injury (requires medical attention)
06 Loss of teeth
07 Unconsciousness
08 Loss of life – manslaughter/homicide
09 Loss of life – apparent suicide
Was substance use a factor in this incident?
ALCOHOL – default is “unknown”
Select from a 3-item Pull Down menu (Unknown, Yes, No). If "Yes" enable
PERSON USING ALCOHOL field.
PERSON USING ALCOHOL
Select from a 3-item Pull Down menu (Victim, Offender, Both Victim
& Offender)
Special Instructions: For mulitple victims
select "Victim" if "Yes" for any victim. For multiple offenders select
"Offender" if "Yes" for any offender.
OTHER DRUGS - default is “unknown”
Select from a 3-item Pull Down menu (Victim, Offender, Both Victim
& Offender)
Special Instructions: For mulitple victims
select "Victim" if "Yes" for any victim. For multiple offenders select
"Offender" if "Yes" for any offender.
Reporting Organization Information
ORGANIZATION - REQUIRED
List of all organizations participating in data collection. Additional
organizations may be added to this list.
Comment: The look up table for reporting organization
and subunit is also used in TAB 6 SERVICES when referring a client to a
particular program or service.
LUT_ORGANIZATION
|
ORGANIZATION_CODE
|
ORGANIZATION
|
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17 |
Burlington UMFS
Dove Center
GC BOE
GC CAC, Inc.
GC DJJ
GC DSS
GC HD
GC Lighthouse
GC MH
GC Parole & Probation
GC PCF, Inc.
GC Sheriff’s Office
GC State’s Attorney’s Office
MD Salem CT
MD State Police
Oakland Police Dept.
PRYDE of Western MD |
SUB-UNIT - REQUIRED
A list of major programatic divisions within a reporting organization.
(e.g. DSS - Child Protective Services; DSS - Adult Protective Services,
etc.) Each reporting organization has provided a listing of organizational
sub-units. [In order to save space, this additional
information is ommitted from the online help page.]
Special Instructions: When not otherwise specified,
use the 'Admin' sub-unit for a particular reporting organization.
DATA COLLECTION DATE (mm/dd/yyyy) - optional
The date that any paper data collection form is filled out. This is
the same as DATA ENTRY DATE when data is entered directly into the FVC-APP.
Special Instructions: For legacy data copy
the "Date Received by FVC Coordinator" from the paper form.
DATA ENTRY DATE (mm/dd/yyyy) - REQUIRED
- AutoFills current date
The date that the Data Entry Technician (DET) enters the data into
the FVC APP.
Comment: This field AutoFills with the current
date when the "ENTER A NEW INCIDENT" button is selected from the MAIN MENU.
Was pet abuse involved in this incident?
PET
ABUSE - default is "unknown"
Select from a 3-item Pull Down menu: 0=Unknown, 1=Yes, 2=No.
Comment: There is evidence in the literature
as to a correlation between incidents of pet abuse and incidents of family
violence. Note that responses to this quesion pertain only to the incident
for which data is being entered. At this time previous episodes of pet
abuse are not tracked.
GO
TO VICTIM DATA - TAB 2
The DET goes to TAB 2 by clicking on this button.
All REQUIIRED fields on TAB 1 must be filled in before advancing to TAB
2. The DET MUST use this button to advance to TAB 2 in order to continue
to enter the information REQUIRED for the Victim and the Offender.
Comment: Prior to sending the entire record
to the FVC Database, the DET can toggle back and forth between the various
TABS to correct errors/update information. However, once the record is
sent to the database, the DET CAN NOT retrieve the record. If an organization
wishes to keep track of data that is entered, the organization can ask
the DET to print out any or all of the screens prior to sending the incident
record to the database.
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